AI minutes and meeting reports with 4planning Meetings

Manually transcribing meetings, client calls, or general member meetings (ALV) is now a thing of the past. We are introducing a revolutionary new feature within the platform: the ability to record meetings directly and have them documented by artificial intelligence (AI). This saves secretaries, project leaders, and account managers hours of transcription work and ensures that no action point is ever lost again.
The unique aspect of this system is that your organisation has complete control over the output:

Designed entirely to your liking You decide what the AI makes of the recording. Do you need a concise summary, a detailed chronological report, or purely a clear to-do list with deadlines? You set your preferences in advance and the system delivers exactly the document you need.
Ideal for associations and businesses: Within associations, this is the perfect tool for minutes of a board meeting or a general members' meeting. Companies use the feature ideally on location with the client for the direct generation of professional site visit reports and action points.
Privacy & Retention period entirely under your own control: Privacy is our top priority. As an administrator, you have absolute control over the recorded audio and generated data. By default, recordings are securely stored for 30 days, but you can also configure the system to automatically and permanently delete audio files immediately after a report has been generated.

This allows you to transform any conversation into a ready-to-use document, fully tailored to your organisation's structure.

Would you like to know exactly how this works? Check out the explanation in our knowledge base: Recording and having a meeting summarised.