Bar staff rotas

Always in control bar duties
within your club.

Centralise the shift rota, let members claim open shifts, and automatically track who has already helped. This way, the rostering remains fair, clear, and fully filled.

More than 5,000 users have already gone before you!

Fill in every bar shift Clever and on time

Administrators plan services in advance or let AI make a fair distribution. Members can see immediately when they are scheduled and which services are still open.

Centralised planning and management of bar services
Allow members to claim open services
Swapping shifts
Planning to be automatically filled with AI
Understanding worked and outstanding services

Senn Friesen
Account manager

Everything for a fair Shift planning

From creating the schedule to swap requests and attendance: all bar shifts are clearly organised in one central club app.

Waiter rota

Plan services in advance with a clear date, time and location

Schedule members

Assign one or more members directly to the correct bar duty

Open services claim

Allow members to sign up for bar shifts that are not yet filled

Automated planning with AI

Let AI distribute the bar shifts based on availability and prior deployment.

Service exchange

Allow members to easily send an exchange request to another member

Personal overview

Link parents and children so families can easily manage information

Automated notifications

Inform members about a new shift, upcoming shift, change, or open swap request

Fair distribution

See who has worked the most shifts and which members have not yet been deployed

Laat Planny AI de Scheduling bar shifts

Indicate which bar shifts need to be filled and let the Planny AI Assistant automatically create a suitable distribution. This can take into account previous assignments and the number of shifts members have already worked. The administrator checks the proposed schedule and adjusts it where necessary. This means creating a complete bar shift schedule takes much less time.

Exchange easily a Bar duty

If a member cannot make their scheduled date, they can simply send a swap request to another member. Once the request is accepted, the schedule will be automatically updated. This way, the administrator does not have to manually process every swap request, and it remains clear for everyone who will ultimately be performing the duty.

Make sure there is a fair distribution

Instantly see how many bar shifts each member has completed and which members have not yet worked or have worked less often. This prevents the same volunteers from being scheduled repeatedly. With this overview, administrators can distribute bar shifts more fairly and the club can maintain better control over member involvement throughout the season.

Start today
Met 4planning!

Create your own app entirely without obligation and start organising your sports club more efficiently straight away!

4planning, since 2016.

Since 2016, 4planning has been helping organisations to manage members, processes and communication more effectively. Based on years of practical experience, we continue to improve and expand the platform.

Switching? Sorted!

Simply switch to 4planning. Import your existing member data and easily set up your app, so you can get back to work immediately without rebuilding everything manually.

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Frequently Asked questions

How do I schedule bar shifts in 4planning?

(Bar Duty) Administrators create bar duties with a date, time, and location, and assign one or more members to them.

Can Planny AI automatically allocate shifts?

Yes. The Planny AI Assistant can create a proposal based on previous deployment and the number of services members have already carried out.

Can members claim an open bar shift themselves?

Yes. Open services are visible in the app and can be claimed directly by available members.

Can members swap a bar duty amongst themselves?

Yes. A member can send an exchange request to another member. Upon acceptance, the schedule will be automatically updated.

How does 4planning ensure a fair distribution?

Administrators can see how many bar shifts each member has worked and which members have not yet been deployed or have been deployed less often.

Do members receive a notification about their bar duty?

Yes. Members can automatically receive a notification for a new schedule, change, open shift, or swap request.

Always in control bar duties
within your club.

Fill in every bar shift Clever and on time