K.O.W. Belfeld brings parents, children and the organisation together with 4planning

Children's Relaxation Work Belfeld organises activities for children in Years 3 to 8 of primary school throughout the year. These include playdays, outings and events where fun is central. Behind the scenes, however, this requires tight organisation and clear communication, especially as parents are also involved in the activities.

Challenge: getting everyone on board

Previously, communication was conducted through multiple channels. Parents received information via WhatsApp, email, and sometimes separate Excel files. For the organisation, this meant a lot of coordination and checking: was everyone informed? Were the correct details used? This not only took up time but also led to ambiguity and duplication of work.

This method made it increasingly difficult to maintain an overview, especially with larger activities. Reaching both children and parents in a clear and structured manner became a challenge.

Bringing everything together in one environment

With 4planning, K.O.W. Belfeld has opted for one central place where everything comes together. Communication, planning and member administration now run through the same platform. Parents also have access to the app, which means they are immediately informed about activities, updates and important information.

Activities are easily created and shared, while member information always remains up-to-date. Everyone is looking at the same information, This ensures clarity and fewer questions afterwards. The organisation no longer has to maintain multiple systems, which directly saves time.

More peace, more engagement.

The move to 4planning has made a noticeable difference. Parents are better informed and respond more quickly to messages and activities. This means the organisation of events runs more smoothly and there are fewer last-minute surprises.

Within the organisation itself, there has also been more peace. Fewer individual tools mean fewer chances for errors and more focus on organising enjoyable activities. K.O.W. Belfeld now has more overview, more time, and greater engagement from both parents and children., making every activity stand out even more.